Board approval resolution

Resolution of the board of [Land trust name]

Adopted at a meeting of the board held on [Meeting date], with a quorum present.

Background

Staff have presented a proposed [Easement, purchase or gift of land] with [Landowner name] for the property known as [Project name]. Before the vote, board members received the materials listed below and had a chance to ask questions.

• Project summary and map
• Statement of the conservation values to be protected
• Draft easement, deed or purchase agreement
• Title review and a note on any mortgages or liens
• Estimate of long-term stewardship costs and how they will be funded
• Conflict of interest disclosures for this project

Resolution

The board of [Land trust name] resolves as follows:

1. The board finds that the [Project name] project fits the mission and the project criteria of [Land trust name].
2. The board authorizes the [Easement, purchase or gift of land] with [Landowner name] on terms substantially like the draft documents reviewed at this meeting.
3. The board authorizes [Officer name and title] to sign the final documents and to make minor changes that do not alter the conservation purposes or add material cost.
4. Any change that would weaken the protections or raise the cost in a material way comes back to the board before signing.
5. Staff will add the stewardship costs to the budget and place the signed documents in the property file.
6. Any board member with a conflict of interest disclosed it and did not take part in the discussion or vote.

Conditions before closing

The authority given above depends on the following items being done before signing. Delete any that do not apply and add others the board asks for.

• Final title work reviewed and any mortgage holder has agreed to the easement
• Baseline documentation report finished and signed
• Stewardship funds received or committed
• Legal counsel has reviewed the final documents

Vote

In favor: [Votes in favor]. Against: [Votes against]. Abstaining or recused: [Abstentions or recusals].

Secretary's statement

I am the secretary of [Land trust name]. This is a true copy of a resolution the board adopted on [Meeting date], and it has not been changed or withdrawn.